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Executive Assistant

Executive Assistant

Job Title: Executive Assistant
Contract Type: Permanent
Location: Sydney CBD, New South Wales
Industry:
Salary: AU$85000.00 - AU$90000.00 per annum
Reference: BBBH235826_1566198736
Contact Name: Rachel Aldridge
Contact Email: jobapps@ambition.com.au
Job Published: September 18, 2019 10:50

Job Description

My client a leading Executive Search business is searching for an experienced Executive Assistant who has a background supporting senior leaders within a professional services environment, are you resourceful, motivated to deliver results efficiently and with a sense of pride? This is a business with a mission to deliver superior outcomes and drive performance both internally and externally across their client group. Supporting 3 senior Directors whilst leading the Administration team, this role will see you demonstrate outstanding capabilities.
If you are looking to work in a fast paced, high performing environment with a role that stretches to all areas of the business and supports a team of senior partners, then this is the role for you!

The role:

  • Complex diary and travel management, including being the go-to person for all correspondence with travel providers
  • Document management
  • Managing Outlook inboxes for three of the partner team
  • Delivery of high volume and calibre Administration projects
  • Collating of data and producing sales reports on a weekly basis
  • Marketing and Events coordination
  • Support with the design and roll out of new systems, policies and procedures
  • Coordination of meetings both internally and externally and organising meeting rooms, catering etc.
  • Manage and mentoring junior Executive Assistants
  • Supporting on all administrative projects that will require advanced level of proficiency using MS office suite



The successful candidate will have:

  • Permanent working rights in Australia
  • Excellent attention to detail skills
  • Advanced level MS Office suite competencies; you will be required to complete testing
  • High level administrative skills
  • Consistent and well aligned experience in a fast paced and varied EA role
  • Professional services industry experience is highly desired
  • Previous experience leading a team
  • You must be a self-starting, motivated and passionate EA who loves to problem solve and offer support to the team you support
  • You will have excellent communication and presentation skills with exemplary English grammar competency
  • You will have a caring and approachable nature and be willing to set the tone of the culture in the office
  • An ability to multi-task and prioritize will be essential to be successful in this position.


This is an exciting role that will make every day changeable and offer variety. This role will suit you perfectly if you are high energy, resourceful and adaptable with an ability to support three partners at one time.

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